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Exhibitor Services

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Exhibitor Interface

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FAQ for Exhibitors & Sponsors

How do I become a GDC Europe Exhibitor?

The Exhibitor Services Manual is available for download in PDF format.


Exhibition & Sponsorship logistics


Exhibiting Deadlines and Deliveries


Event Guide ads


Hotel Reservations

Marketing & Sponsorship Opportunities


Registering My Booth Staff for Staff Badges


Press attending GDC Europe 2009

Q: Who do I contact to book GDC Europe Exhibit space? A: Contact your salesperson for details. See all Sales contacts to the right of this page. Q: Is there a deadline for becoming an exhibitor? A: To maximize your exposure on the GDC Europe web site and marketing materials, we recommend you reserve space early. Exhibit space is also limited to availability. If you are considering exhibiting, contact your account manager today for exhibition opportunities. See the current version of the GDC Europe Expo floorplan here. Q: Who do I contact if I do not receive the online Exhibitor Services Manual (ESM)? A: The Exhibitor Services Manual is available in PDF format only. The manual is easy to use and is printable. Download it here. (back to top) Q: What are the move-in and move-out times for exhibitors? A: Move-in is on Sunday, August 16th, between 10 a.m. – 9 p.m and move-out is on Tuesday, August 18th, between 6 p.m. – 9 p.m. Q: Who do I contact with service questions about exhibiting and my booth? A: For questions on booth or sponsorship purchases, please contact your salesperson. If you have already signed a contract and have questions about exhibiting or any booth logistics, contact: Carsten Hoppe FACTORY-C, Agengy for communication management Kurfürstenstr.33 10785 Berlin – Germany Phone: (+49) 30- 375 824 41 Mail: c.hoppe@factory-c.com (back to top) Q: Who do I contact regarding my sponsorship deliverables? A: Once a contract is signed, please contact Jacey Correia for any sponsorship questions. She will inform you of all deliverables details including deadlines and shipping instructions a few months out from the show. Jacey Correia Global Event Sales Representative JCorreia@think-services.com P: 1+415-947-6256 F: 1+415-947-6661 Q: What are the booth height regulations and sightline restrictions? A: There are rules stating the maximum allowable height of various booth sizes, which is maximum 3,00m. (back to top) Q: What are the hanging sign regulations & restrictions? A: Unfortunately hanging signs are not allowed in the Cologne Congress Center East. Alternatively you can order a printed sign which will hang over your booth. For this please reference the Exhibitor Services Manual. Download it here. Q: Do I need to order drayage? A: Drayage is the movement of show freight from the shipping dock to your booth. No matter how you get your freight to the dock at the Cologne Congress Center East, you are not allowed to bring your shipment onto the expo floor on your own – it must be done by union labor. Drayage costs are based on the weight and size of your shipment. Q: How do I handle shipping to the Cologne Congress Center East? A: The Exhibitor Service Manual will list the information needed for shipping to the Cologne Congress Center East. Download it here. (back to top) Q: How do I order graphics, custom booths, furniture and carpet? A: We can produce any signage that you need. Whether you want to add a logo to your Booth ID sign or order meter-sized boards, we can do it. The plus side to that is you don’t have to ship your signage (and risk having it arrive damaged) and it is at your booth when you arrive. They can make most types of banners or signage at a competitive price. The Exhibitor Services Manual will list standard size prices. Download it here. The ESM will also list forms for custom booths, carpet, furniture rental, lighting orders and pretty much anything you need for a complete presence on the Expo floor. Q: How do I order lead retrieval, audio visual, electrical, internet, food, booth security or plants for my booth? A: Your Exhibitor Services Manual will include all order forms. Download it here. Q: I need to go on the expo floor to assist in setting up the booth for only a short time, can I bring my baby or child with me? A: Our insurance policy prohibits anyone under the age of 18 on the expo floor during move-in and move-out. Q: Where do I find information on tote bag inserts and publication distributions for sponsors? A: For more information on tote bag inserts and publication distributions, click here. Q: What are the GDC Europe Expo ordering and delivery deadlines? A: The Exhibitor Services Manual will have this information for you. Download it here. Q: When are the ad space and materials deadlines for the GDC Europe Show Program? A: Information on the GDC Europe Show Program will be available here. (back to top) Q: What are the ad specifications and delivery methods for the GDC Europe Show Program? A: Information on the GDC Europe Show Program will be available here. Q: Who do I contact about placing an ad in the GDC Europe Show Program? A: Parties interested in sponsorship opportunities should connect with their sales contact here. Q: How do I make hotel reservations? A: Please visit the travel section of the GDC Europe website for a current list of hotels and rates. Q: What are the marketing and sponsorship offerings at GDC Europe 2009? A: Please go here for the complete list of up to date exhibit and sponsorship opportunities for GDC Europe. Q: Where can I download web banners and buttons to promote my booth at GDC Europe 2009? A: Information on web banners and buttons will be available here. (back to top) Q: How do I obtain Staff badges for my booth staff? A: Go to the Exhibitor Registration page on our web site to find directions and to register your exhibitor booth personnel. Pass allotments are based on booth size. Only register the staff who will be working in your booth. Please have your staff show identification (ID) to pick up their badges on site, exhibitor passes will not be mailed. If you would like additional staff badges beyond your allotment please connect with Jacey Correia. (back to top) Q: How many staff badges do I receive for my booth size? A: The quantity of staff passes you receive is based on booth size.
Booth size Staff Badges
9m2 2
12m2 3
20m2 4
(back to top) Q: How do I obtain a list of the pre-registered press attending GDC Europe? A: Official exhibitors may access the GDC Europe press list via their exhibitor portal login. The GDC Europe press list is available no sooner than approximately one month before the event. Your exhibitor login will be provided to you by Jacey Correia. Q: How can I maximize press visibility for my company and products during GDC Europe? A: Exhibitors and sponsors are allowed to bring media kits and other marketing materials to the press room starting on TBD. (back to top)
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GDC Europe 2009 Platinum Sponsors
Intel Crytek
GDC Europe 2009 Gold Sponsors
Autodesk Alliance Numerique Playstation Home

For information on sponsorship opportunities for GDC Europe, click here.

Sales Contact List
  • Aaron Murawski Global Sales Director Tel: 805.523.7841 Fax: 805.523.8672
  • Maya Newhagen Global Account Manager West Coast, Western Canada & Asia Tel: 415.947.6227 Fax: 415.947.6830
  • Debbie Beam Global Account Manager East Coast, Europe & Eastern Canada Tel: 785.838.7564 Fax: 516.467.8823
  • Gina Gross Global Account Manager Education and Recruitment Tel: 415.947.6241 Fax: 415.947.6090
  • Jacey Correia Global Inside Sales Representative Tel: 415.947.6256 Fax: 415.947.6661
  • Carsten Kohlenbeck Sales Manager, Germany Tel: +49 (0)163 164 76 76